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Tags: English, General

09. Output Styles

Managing references with output styles

Managing references with Output Styles

Output styles, or just styles, are bibliographic rules for how in-text citations, footnotes, and the bibliography (or reference list) should be formatted in your document. The most common styles are Harvard, Oxford, APA, Vancouver, Chicago etc. Many journals have their own styles, usually based on one of these common styles. In EndNote, you can format your references in any style by just choosing one from a list. EndNote comes equipped with a selection of Output Styles, but on EndNote's Output Styles web pages you can download plenty more. You can also make your own changes to a style a save it as a copy. More on styles will be touched upon in section 12 "Cite While You Write (CWYW)".

Selecting Output Styles

  • You find the Output Style, or favourites list, drop-down menu on EndNote's main toolbar. The default styles included in this list are the Annotated, Author-Date, Numbered, and Show All Fields styles, but you add the additional ones you need:

  • Choose Select Another Style to add other styles to the favourites list. You can browse for EndNote's default styles and when you find the one that you want to use you can either double-click on the name or blue mark it and click on Choose and it will be added to the short list in the drop-down menu previously described. Clicking on a style just once will blue mark it and you can read a short comment at the bottom of the Choose A Style box. You may also search in this list by entering the name of the style in the Quick Search field below the list and press enter. Clicking on the Style Info/Preview button will let you see examples of how that style will format references:

  • You can also choose styles using the Style Manager which is found from the Edit menu:


  • In the Style Manager you can do much of the same things as in the Choose A Style box above, but here you can also delete styles that you have added to the favourites list by unmarking the box next to the name of the style. Clicking on the Get More on the Web button will also get you directly to EndNote's Output Styles web pages:



Editing Output Styles

If you want to edit details in any of the styles that you are using you can do so. You may want to change the way author or journal names are spelled out in in-text citations and/or the bibliography, or how page numbering of your citations should be formatted in your document etc.

  • In the Style Manager, choose the style you want to edit from the list and click on the Edit button (see screen dump above). In the edit view you just choose if you want to edit formatting rules for citations, bibliographies, footnotes, or figures and tables:


  • It is a good idea to avoid overwriting the original style template, so before you close down the style, go the File menu and choose Save As. Save it under the default name (which is always the original style name + 'Copy') or pick a name of your own choice:


Downloading additional output styles

If you don't find the style you need among the default ones in EndNote, you can download it from EndNote's Output Styles web pages. You can get to this page from the Get More On the Web... button in the Styles Manager or the option EndNote Output Styles in the Help menu:



  • On EndNote's web site, enter the name of the journal or style you want to download and click on Apply:


  • Click on Download:


  • Select Open with and choose EndNote in the message box that pops up and click on OK (in Mozilla Firefox), or click on Open (in Google Chrome):



  • When the style has opened in EndNote go to File and click on Save As...:


  • Delete the word 'Copy' from the name and click on Save:


  • Open the Style Manager (see above) and select the downloaded style from the list by ticking the box in front of its name and click on the 'X' in the upper right corner to close the Style Manager:


  • The new style will now turn up and can be selected in the Output Styles favorites list: