Skip to main content


Tags: English, General

13. EndNote library sharing

13. EndNote library sharing

Collaborate with your colleagues

If you are working on a project with one or more colleagues you might want to share the same EndNote library. You may want to share an existing library or you and your research team might want to create and share a library from scratch.

What you can do:

  • You can share a library with anyone using EndNote X7 or later - up to 100 people
  • The whole library, including the references and any PDF files, can be shared
  • Everyone you share the library with can add references to the library and use it at the same time

How it works:

  • You all have to use EndNote Online in order to share
  • So, first you have to sync your desktop library with your EndNote Online library (see 12. Synchronize EndNote and EndNote Online)


Start sharing

  • In you EndNote desktop library, go to the File menu and click on Share:


  • Enter the e-mail addresses of the people you want to invite to share your library with:


  • Invited members will receive an e-mail invite to access the shared library
  • When they accept they will be directed to a web page where they have to log in to their EndNote Online account or, if they haven't got any, create one


Join a shared library

If you have been invited to join a library, this is how you access that library:

  • You have to create an EndNote Online account if you haven't done so yet
  • Connect your EndNote Online account with your desktop EndNote library
  • In your EndNote desktop version go to Edit > Preferences > select Sync in the left column and enter your EndNote Online account credentials (e-mail address and password)
  • Go to the File menu and choose Open Shared Library:


EndNote tutorial on sharing libraries: