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EndNote

Tags: English, General

16. Compressed Library

16. Compressed Library

It is recommended to make backup copies of your EndNote library in case your computer crashes or is re-installed or updated and you need to transfer important files from the C account (the hard drive) to your G account (the university network account). Below is described the best way to to do this.

Where do you find your EndNote files?

When you create a new EndNote library, the program will create one EndNote library text file and one EndNote library data file folder. The text file has the file extension .enl and includes all your references, and the data file folder has the name extension .Data and includes any added PDF files and other types of files. The data file folder is created automatically and has the same name as your EndNote library, either the default name My EndNote Library or a name you have chosen yourself. They are also, by default, placed under Documents on your computer:

 

If you rename your EndNote library you must also rename the corresponding data file folder. If you don't do that EndNote will think your library is broken since it cannot associate your references with other necessary files. This is also the case if you want to make a backup copy of your library. You have to make backup copies of both the EndNote library file and the corresponding data file folder. A better way to manage this is presented next.

The compressed library (.enlx)

You can easily save and make backup copies of your library using the compressed library function. This function saves the library file and the data file folder as one single file with the extension .enlx (titled Archived EndNote Library on your computer) .

Under the File menu you will find the Compressed Library option:


 

Click on Compressed Library and choose among the options in the window that pops up next and click on Next and finally choose where you want to save the .enlx file:

 

The file will be saved as an .enlx file (titled Archived EndNote Library on your computer) which, when you open it (for example by double clicking on it) will extract both the library file and the data file folder as two associated files, just as it was when you saved them.