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EndNote for students

Citations in Word

Cite While You Write (CWYW) is a plug-in feature for Word that is available on all computers at Jönköping University. If you have a private computer or use Word at home you can download CWYW from EndNote. This feature allows you to insert citations and references directly into your Word document as you write. You can change all citations and references in the text from one output style to another, let's say from APA to Vancouver. CWYW will convert them automatically and according to the set of rules of each style. You can also edit specific citations in the text. If you change a reference in your EndNote Online library, it will be changed in your Word document as well.

EndNote and Word for Mac users

If you are a Mac user, there can be some issues getting started with Cite While You Write in Word. 

Step 1: Download Cite While You Write

  • Make sure no other programs are running.
  • Click Downloads in EndNote --> Download Macintosh
  • Double-click the Cite While You Write.dmg file.
  • Double-click the text Install Cite While You Write.
  • Click Open if you are asked Are you sure you want to open it? Select Standard Installation --> Click Next --> Click Done.
  • Once installed, go to Microsoft Word --> Click the EndNote tab in the ribbon.
  • Click Application --> Endnote Online --> Paste your Endnote Online account to connect your library.

If CWYW is not working:

Step 2: Check your Mac OS security settings

Mac OS Mojave and higher versions include new Security & Privacy functions which can prevent EndNote from being able to correctly automate. To correctly set these options:

  • Go into the Apple menu
  • Click System Preferences
  • Click Security & Privacy
  • Click the Privacy tab (along the top)
  • Click the Automation options, along the left.
  • Here, make sure that Microsoft Word is turned on.

If it is still not working:

Step 3: Contact the EndNote support

You can both chat and email for help: EndNote Support

Setting and changing output styles (reference styles)

In the Bibliography box, you have a list where you select the output style (or reference style) in which you want to format your citations and references. Common styles are APA and Vancouver (check with your school to see which style you should use).

 

  • You can switch between different styles anytime you want and if you want any other style that you can't find in the list, you just have to go back to EndNote Online and click the Format tab and choose the subheading Bibliography:

 

Screenshot of the format in Endnote online.

 

  • Click Select Favorites (see above) to bring up a list with all available styles. In the left column you highlight the style you want to add to My Favorites list and then click on Copy to Favorites:

 

  • Click Hide in the uppermost right corner to close the window.
  • This Favorites list is the same as the one you have in Word.

Inserting citations into your Word document

There are several ways to work with Cite While You Write. Try it out and choose the way to work that suits you best.

  • Place the cursor in the text where you want to insert a citation and click on Insert Citations:

  • This will open a search box wherein you can search for references from your EndNote library, by author, word(s) from the title or any other bibliographic data. Beneath the search field, the references that match your search criteria will be listed and in the pane below all the bibliographic data for the references will be displayed. Highlight the reference that you want to use and click on the Insert button.
  • You may also specify this operation by choosing to insert the citation but excluding author(s), year, or both.
  • Another way to search is to use a so-called truncation asterisk, which means that you find words starting with the same text string. Just type an asterisk (*) at the end of a word string. For instance, nurs* will find words such as nurse, nurses, nursing.

  • The citation will be inserted in the text and the whole reference will be placed at the end of the document, thus accumulating a reference list along the way.
Note! If you are using a footnote system, like Oxford, OSCOLA etc., you first have to insert a footnote in Word by clicking on the References tab and choose Insert Footnote, or simply use Alt + Ctrl + F. Then, go back to the EndNote tab and click on Insert Citation.

Edit citations in the text

You can edit citations by first marking the one you want to edit in the text and then click on Edit Citation(s):

 

 

In the window that comes up you can see the highlighted citation that you have marked and in which context it appears in the text:

 

Screenshot of the Edit library reference in Word.

 

EndNote Edit & Manage Citations consists of:

  • Exclude author - Tick the box to exclude author name in the highlighted citation, for example, if you have mentioned the author's name in the text and don't need to repeat it in the citation, following the rules of the style.
  • Exclude year - Tick the box to exclude year in the highlighted citation.
  • Prefix - Enter text that will appear in front of the citation, for example, 'as cited by' etc.
  • Suffix - Enter text that will appear after the citation.
  • Pages - Enter page numbers, for example, when you have included a quotation.

Edit references in the reference list

Clicking on the Edit Reference button will bring up a couple of options:

  • Edit Library Reference - This will take you to that reference in your EndNote library.
  • Remove Citation - This removes the citation from that place in the Word document.
  • Insert Citation - This brings up the Insert Citation window (see above) and you may insert another citation within the same parentheses by selecting a new one and click on OK.
  • Update from My Library - Updates the reference if you have made any recent changes to it.

Disconnect EndNote from your Word document

As long as your Word document is connected with your EndNote library you cannot make any changes to the citations or references since they will be immediately formatted back to as they were. If you want to make manual changes to the citations and references in your Word document without changing them in your library (perhaps you want to make other kinds of changes), all of EndNote's field codes have to be cut off from their connection with your EndNote library. What you do is to simply make a copy of your Word document that removes all field codes from the citations and references and leave them as plain text. This is done by the Convert to Plain Text function.

Disconnect EndNote from a document saved to OneDrive

  • EndNote cannot automatically save a copy of your document if it is saved to OneDrive. You must first save a copy of the document on your computer.
  • In the new copy, go to Convert Citations and Bibliography and then Convert to Plain Text.

  • The copy of your document is now saved as plain text.

Disconnect EndNote from a document saved to your computer

  • Click on the arrow next to Convert Citations and Bibliography to display the options and select Convert to Plain Text.
  • Word will want to create a new copy of the converted document which you should save under a different name. Don't forget also to save the unconverted original so that you can edit that version if needed later on. Click OK:

Screenshot of a dialogue box in Word.